Why Should You Use Online Document Compression Tools?

 Online document compression tools are experiencing a huge spike in their popularity with many having their eyes on their utility and advanced offering. If you are continuously working with large documents, you must embrace web-based document compressors without making any further delay. Whether you’re looking to ace PDF compression, video compression, or image compression, you can use any of the below-mentioned tools –

• Optimizilla

• a2z Converter 

• Compressor.io

• JPEG.io

• Imagify

• JPEG Optimizer

• Shortpixel

• 7-Zip

• WinRAR

• PeaZip

• WinZip

And, more….!

Reasons Why You Should Use an Online Document Compressor

No matter what you’re looking for – JPG compression, video compression or PNG compression – you must give an online document compressor a try to reap the following rewards –

• Streamlines The Process of Sharing

Online document compression tools can minimize black-and-while image files by up to around 10X. For the coloured images, the ratio spans around 100X. It makes them a lot easier to transmit and email because these take comparatively lesser amounts of time to upload. The size limits of email attachment could often become tedious especially for the paper-heavy industries like insurance, legal, etc.

As or when you need to work with documents of large size it becomes quite unsustainable to send those back or forth at a full size. If you have ever dealt with large file attachments, you must know that it’s not easy to wait for a prolonged timespan for it to get downloaded. Using a web-based document compression tool, you can have easier and quicker access to your files.

• Maximizes Mobile Accessibility

According to the 2019 Intelligent Information Management Benchmark Report, around 81% of respondents stated they needed mobile accessibility that compression tools can make a possibility.

Documents that are optimized for mobile devices can be seen or downloaded from any location at any time, which is particularly useful since more and more work is being done on the go. With the shift to a remote work environment, mobile accessibility has also increased because working remotely presents new requirements and difficulties.

• Brings a Boost in Productivity

File compression is fundamental to achieving maximum effectiveness. You will save a lot of time by not having to repeatedly interrupt your work to wait for files to upload or download if you can send documents more quickly and easily.

Even though it might not seem like a huge deal to wait one or two minutes for a single document, this little amount of time adds up over time—and multiplied by the number of individuals in the workforce—to thousands of wasted hours. There could be real repercussions for your company when it comes to promptly fulfilling customer demands.

• Cost-Efficiency is Guaranteed

Since storage and cloud egress fees are sometimes expressed in gigabytes per month, compressing documents is an excellent method to reduce those expenses. The more content you need to store, the more expensive many cloud services will get. Furthermore, vendors frequently impose egress costs, which can be erratic and stretch your cloud storage budget.

Smaller file sizes reduce the expense of local server or cloud storage, which can also reduce network bandwidth expenses. Reducing the size of your repository can result in significant cost savings in multiple ways. You can obtain more for less, so it makes sense.

The Final Takeaway

Document compressors are advanced utility software solutions that help in compressing and decompressing documents, files, images, and the likes. Make sure that you use any of the aforementioned online tools to bring ease and agility in document compression.

 

Summary – This blog sheds light on the importance of using an online document compression tool. If you’re looking to get one, give this content a read.